Orchid Meadows terms and conditions

In order to ensure the comfort of everyone on the site as well as ourselves and our neighbours, there are some do’s and don’ts. Obviously we have endeavoured to keep these to a minimum. After all, who likes rules?

By making a booking at Orchid Meadows, you accept the following terms and conditions:

In order to comply with countryside planning policy, we operate as a Greener Camping Club members-only glamping site. The club was established by people with a passion for sustainable, eco-friendly camping holidays. When you book your holiday with us, you will be enrolled as a member of the club. Membership costs just £12 for the calendar year and gives you access to some of the greenest campsites in the UK. It also includes participation in the club’s Trees for Life scheme, whereby a tree is planted for every member we enrol.
If you are booking through our website, 50 per cent of the cost of your basic stay - excepting any extras you might purchase during your time with is - is payable at the time of booking. The final 50 per cent is due two weeks before the start of your stay. Any extras can be paid for at the end of your stay.
If you have booked with us direct, you are free to cancel or change the timing of your stay up to two weeks before arrival. Changes and cancellations after that are subject to an administration charge of £50. Changes made on the day of arrival cannot be accepted. If you have made your booking through an agency, you will, of course, be subject to that agency's own cancellation policy.
Orchid Meadows reserves the right to cancel a holiday at short notice if we are unable to provide safe accommodation due to extreme weather conditions, ill health, fire, flooding or any other extenuating circumstances beyond our control. Under such circumstances, you will be offered alternative dates or your full payment will be returned to you. Orchid Meadows cannot accept liability or responsibility for any loss, including consequential loss, caused by cancellation. The Greener Camping Club membership fee is not refundable.

Please familiarise yourself with any fire precautions, responses or evacuation procedures as detailed on notices.
Our aim is for adults and children to have a truly enriching experience of space and freedom. But there are contingent risks to be aware of. There are areas of deep bog and steep drops – these are marked on the site map. Children should be supervised, particularly around the pond. We make hay in the summer, so there may be tractors on-site. Care should be taken when using the boardwalks – there are gaps between the slats and the surface may be slippery.
Please take care with all fires and naked flames. Please do not leave your campfire unattended and think carefully about whether or not to light a fire if it is windy. Orchid Meadows accepts no liability for injury or damage caused by your fire. By lighting it, you accept full responsibility for it. Please burn only the wood provided by Orchid Meadows. Around the site, dead wood is often left to rot down for nature. You are welcome to bring your own charcoal or purchase some from the site shop.
When exploring the site, please stick to the mown pathways. In particular, be aware there are steep drops into the stream ravine at the lower end of Southern Bottoms and deep bogs in Cors Caron Fach.
Please respect any livestock on the small-holding and be aware of any risks to your safety they may present. Wash your hands or use the gel provided if you come into contact with animals. Please do not feed the hens - they get plenty as it is!

Orchid Meadows cannot be held responsible for any lost or stolen property.
Should any damage or breakages occur, please report it to us so replacements can be made. We reserve the right to charge for excessive cleaning or damage caused by negligence.
Smoking or vaping is not permitted inside Tawny Little House, Red Kite Yurt or Goldfinch Glampavan.
A small well-behaved dog is welcome in Goldfinch Glampavan but Tawny Cottage and Red Kite Yurt are dog-free. Please bring your own dog bedding and accessories. Please note that we do have cats and there are free-range hens close to, but separated from, the glampavan. Other than in your private area, dogs should be under close control and are not allowed in some parts of the site (clearly signed). If you are in any doubt about whether your personal pooch counts as small and well-behaved, please contact us first to discuss!
We operate a general quiet time between 11pm and 8am during which we ask everyone on the site to keep noise to a minimum.
Please respect the privacy and quiet enjoyment of others who might be using the site and also our neighbours.
Please do not pick any flowers or plants on the site.
Please separate out your waste and recycle and use the bins provided in your kitchen area. They can be emptied into the marked bins in the car parking area.
We supply a full range of quality eco-toiletries made locally. These are especially kind to our septic tank. We would prefer you to rely on these.
You are welcome to have people visit you during your stay. Just mention it, so we know.
Before you leave, please ensure you have settled all your honesty box bills.
As you go, please ensure you have all your personal belongings with you. Please also clear fridges and cupboards of any foodstuffs.

Thank you for following these guidelines!